Conference Funding

Target group:

Female doctoral, postdoctoral and habilitation candidates

Important:

Active participation in the form of a presentation or poster about the results of the applicant’s research to date.

Please note:

• Applicants from the Faculty of Medicine (postdoc and later) should send their applications directly to Professor Amann.
• At the Department of Geography and Geosciences research related travel may also be funded under these  conditions.
• Students are not eligible for funding as part of the target agreements.
• Applications from the geosciences can only be submitted in English.

Please submit your application for funding for your participation in a research conference to the department’s women’s representative. The representative will check the subject relevance of the conference and the funding eligibility of the application and forward it to Dr. Magda Luthay, Am Weichselgarten 9, 91058 Erlangen, who will inform you whether your application has been successful and the amount of funding awarded.

Please note: The completed application documents must be submitted to the Office of Equality and Diversity for processing at least six weeks before the planned journey. Please submit these documentsin duplicate by post. Please do not send any applications via e-mail.

Doctoral, postdoctoral and habilitation candidates and research assistants must submit the following documents:

• Cover letter with reasons for making the journey
• Application for an official journey:
  a) Dienstreiseantrag für FAU-Beschäftigte (PDF)
  b) Auftrag zur Durchführung einer Dienstreise (PDF)
  Please note the following information at this link:https://www.verwaltung.zuv.fau.de/personalhandbuch/dienst-und-fortbildungsreisen/formulare-dienst-und-fortbildungsreisen/
• Curriculum vitae
• List of publications, if applicable
• Breakdown of costs
• Description of the conference (brochure, website or similar)
• Letter of recommendation from the relevant chair if applicable
• Information as to whether the chair or project can only provide limited funding or no funding at all
• Letter of support for the application from the department’s women’s representative

The amount of funding is set according to faculty and depends on the destination (Germany/abroad) and on the status of the applicant (doctoral, postdoctoral candidate etc.). You will find more details on the information sheet:

Guidelines Conference Funding (PDF)

Travel expenses are processed at the secretary’s office: Sabine Link, Bismarckstr. 6, 91054 Erlangen

If the travel expenses are partly to be paid by funds from the Chair and partly by target agreement funds, the entire cost for the journey must initially be paid by the Chair. After payment of travel expenses by University Administration via the travel expenses office, the Chair must issue an invoice with a BKZ (Buchungskennzeichen/booking reference) to the Office of Equality and Diversity for the amount authorised in the target agreements.

A copy of the ‚payment authorisation of travel expenses‘ (‚Auszahlungsanordnung der Reisekosten‘), a copy of the permission letter and the applicant’s report must be included.

If the travel expenses are being paid by the Office of Equality and Diversity only, please complete the following form and include the cost centre of your Chair:

Required documents:

• Original copy of the approved travel authorisation form (if it has not already been submitted),
• All original receipts,
  • For air travel: please include the boarding cards, as the costs will not be reimbursed without them,
  • Original invoices only (hotel etc.);
  • Original receipts (conference entry fee, etc.);
  • Credit card bills: These are only recognised in conjunction with an original document (such as the conference programme) which clearly states the conference entry fee.  Simply submitting the credit card bill by itself is not enough.
• A report about the conference (approx. 1 page long), in which you describe the results and benefits of the conference for your academic career.

Important: Please make sure you complete the forms in full by including your signature, name, address, bank details, Chair cost centre, and so on. Only complete forms can be processed.

Please submit the documents listed above in person to the Office of Equality and Diversity in Bismarckstraße 6, 91054 Erlangen, on either Thursdays or Wednesdays. The secretary’s office is open from 10am until 6pm on these days. Please call Ms Link on 09131 85-24730 to arrange an appointment beforehand.
This procedure enables us to check your documents immediately and provide you with feedback. The aim is to shorten processing times and reduce the amount of correspondence via e-mail, post and telephone.